Description

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

The Distribution Services Supervisor for Surplus Property is responsible for overseeing the processing, documentation, and disposal of university surplus equipment in compliance with state and institutional policies. This role ensures accurate recordkeeping, schedules equipment pickups, manages vendor coordination, and supports asset tracking and inventory efforts. Additional responsibilities include maintaining a safe warehouse environment and serving as a resource for surplus and asset management procedures.

Examples of Duties

Surplus Property Processing:
Review and document surplus equipment transactions for accuracy; maintain transfer logs, record tag numbers, and update tracking systems.
Schedule FEM pickups and oversee collection, sorting, and disposal of University surplus equipment.
Evaluate equipment condition and coordinate recycling or disposal with state-contracted vendors or CMS.
Facilitate internal and external selection, delivery, and sale of surplus items.

System & Policy Compliance:
Ensure adherence to surplus property and equipment policies set by the Illinois Department of Central Management Services and the University.
Maintain transaction logs and provide audit documentation.
Enter equipment data and updates into financial tracking systems (e.g., AIS).

Facilities & Equipment Oversight:
Inspect and coordinate repairs for shop equipment.
Maintain a clean and safe warehouse environment.
Serve as a resource for equipment policies and procedures.

Asset Management & Inventory:
Support development and updates of mobile and desktop asset-tracking tools.
Assist with annual fixed asset inventory coordination and inventory file maintenance.
Manage loaned equipment logs and annual renewals.
Review equipment transfer documents for accurate coding and prepare for database entry.

Qualifications

1. High school diploma or equivalent.
2. Any combination totaling three (3) years (36 months) from the categories below:
   1. College coursework in operations management, business management, supply chain management or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. Experience in storing/receiving freight, handling or hauling freight, route scheduling, moving and delivery services, warehouse loading, and storage operations, and/or terminal dispatching in an institutional, industrial, and/or commercial setting.
3. One (1) year (12 months) of work experience equivalent to the Assistant Distribution Services Supervisor level which included the direct supervision of employees.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Benefits

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.
For more information please visit: https://hr.siu.edu/benefits/